Yes, you can purchase business meals using your pro-card. You must obtain an itemized receipt, attach a list of attendees and include a detailed business purpose to explain the reason for the meal. 

You cannot purchase travel meals on the pro-card. You will receive a per diem reimbursement through Concur after the travel occurs.

It is the cardholder's responsibility to work with the vendor and get the sales tax removed. 

The university is exempt from Kentucky state sales tax. Many states have reciprocal agreements with the Commonwealth of Kentucky and offer UK tax-exempt status. Please refer to the Purchasing Department for the necessary tax-exempt information and a copy of UK’s Tax-Exempt form.

Procard purchases under $1000 on Procard

1. Complete the purchase, making sure there is no sales tax included.
2. Obtain an itemized invoice/receipt from the vendor.
3. Allocate the transaction in a monthly expenditure report in Concur.
4. Attach itemized receipt and completed purchase voucher to expense report in Concur.

Procard purchases over $1,000 on Procard require pre-authorization from a supervisor. The supervisor’s signature should appear on the purchase voucher. Alternatively, email approval may be obtained and attached to the purchase voucher for any purchase over $1,000. 

1. Complete the purchase, making sure there is no sales tax included.
2. Obtain an itemized invoice/receipt from the vendor.
3. Allocate the transaction in a monthly expenditure report in Concur.
4. Attach itemized receipt and completed purchase voucher should be attached to each expense in Concur.

You can reach out to Cheyenne Davis or Ellen Weisenhorn for general expenditure report questions. Travel report questions should be directed to Zoë Womack.

Purchase orders are completed for any expense over $5,000. Send a completed purchasing voucher and valid quote to Cheyenne Davis and Ellen Weisenhorn for processing. 

Ellen Weisenhorn and/or Collaborative Grant Services.

Contact Cheyenne Davis and Ellen Weisenhorn with your request along with a completed purchase voucher and a delivery address.

Fill out the employee reimbursement form. Send this form and an itemized receipt to Cheyenne Davis, Zoë Womack and/or Ellen Weisenhorn for processing.

Return to the vendor to obtain a duplicate copy of the receipt.

Shawn Simpson or Brian Lauer can create a quote based on what is needed. Send the quote and a completed purchasing voucher to Cheyenne Davis and Ellen Weisenhorn.